Charge slip (POS settlement)
A printed or electronic record produced by a card terminal at the time of sale, used as the merchant's evidence of an authorised transaction and matched against the acquirer's daily settlement file.
A charge slip is the merchant's per-transaction record from a point-of-sale card terminal. In modern terminals the slip may be electronic (an emailed or app-stored receipt) but the data — masked PAN, amount, RRN, authorisation code, terminal ID, timestamp — is the same. The slip is the merchant's evidence in any chargeback dispute.
Daily settlement against the acquiring bank (HDFC, ICICI, Axis, etc.) is reconciled at the slip level. The acquirer's batch settlement file lists every captured transaction by RRN, with the agreed MDR deducted; the merchant matches each line to a slip in their own POS log and to a bank credit on the next-day statement.
Common POS-side reconciliation exceptions: terminal captured but not in batch (slip exists, no settlement), batch entry without a slip (likely network re-presentment), settled at wrong MDR slab, and chargeback debits hitting the bank account weeks after the original sale. POS-heavy retailers run dedicated daily reconciliation against multiple acquirers, often through an aggregator.